Austin skyline from Palmer Events Center

Speaker Logistics

Welcome, speakers!

We are delighted to welcome you onboard for Applied Intelligence Live! Austin, previously The AI Summit & IoT World Austin. This page details all the information you need to prepare for the event.

Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!

See the full agenda   Book your accomodation!


Welcome, speakers!


Please note your contacts below:

Passes for Colleagues

We’d love to host your colleagues at the event to ensure you’ve got friendly faces in the audience. You should have received a code for your complimentary Delegate Passes via Asrafudin Iswara, along with a custom social card. If you haven't, please reach out.

Filming Your Session 

We will be recording sessions for the following stages: Headliners, Scaling AI, Embedded IoT, Smart Intelligence, Industrial Enterprises, Consumer Enterprises, Connectivity Intelligence, Quantum Stage, Emerging AI, NLP & Computer Vision, and Technical Workshops and are offering speakers the opportunity to purchase their recording fully edited along with promotion of the session through This is a great opportunity to maximize the impact of your thought leadership beyond the four walls of the event. Please reach out to Bhavik Parekh and Kari Wilde to discuss more. 

Experts in AI & Quantum Editorial Interviews 

Taking place at our onsite Newsdesk, these 10-15 minute editorial interviews will be hosted on the AI Business newsite, and promoted on social media and newsletters. Take a look at some past examples here. Please reach out to Bhavik Parekh and Kari Wilde to discuss more. 

Required Information

Please send the below information to Maria Chalaire as soon as possible by filling out this form:

  • 100-word Biography
  • High-res Headshot photo
  • Mobile Number 
  • Job Title & Company
  • Country & State
  • Dietary Requirements
  • Special Assistance Requirements
  • Your Presentation by Wednesday 6th September (Can upload to this direct link if you already filled out the above form)

Email Maria

Venue & Timings


Palmer Events Center
900 Barton Springs Rd,
Austin, TX 78704

Expo Opening Time

Wednesday, September 20 : 8:30am - 6:00pm 
Thursday, September 21 : 8:30am - 4:35pm 

Registration & Check In

Speakers do not need to register themselves. A speaker pass will be generated for you which can be collected simply by providing your name onsite. Your ticket gets you access to all stages, expo areas, and will include refreshment vouchers. 

Please report to the venue 45 minutes before your session and to your session room 20 minutes before it starts. When arriving onsite, report to the Registration Check In area off the entrance to collect your badge.

Promotion & Social Media

We have created customized marketing materials for all our speakers who have provided headshots. If you haven’t received yours, please reach out to Asrafudin Iswara.

If you’re sharing on social media, feel free to use this copy with the event hashtag so we can amplify: 

Excited to announce that I am speaking at #AppliedLive in Austin. If you’re ready to explore the future of technology, I'd invite you to join me at Palmer Events Center this September, 20-21. See what you can expect at

You're also invited to RSVP to our LinkedIn event so your network knows you’re involved (and for a sneak peek at who else is coming). 

Your Role


We require your PowerPoint file in advance! 

  • Please upload your PPT presentation here by Wednesday 6th September.
  • We ask that you rename your PPT presentation before uploading to: Speaker’s Name_Session Title
  • We prefer you use this PPT template.
  • A laptop, projector, screen, and microphone will be provided. 
  • Presentations should be submitted in English and format are preferred in 16:9 with a minimum font size of 24 so that text is easily legible.
  • Please bear in mind the time allocated, which includes 5 minutes for questions.
  • If you would prefer your presentation not to be made available to delegates on the conference website, please let Maria Chalaire know.
  • Please bring an updated version of your presentation with you on a USB drive as a backup.

Presentations should be sent as PPT files (and not PDF). There will not be a MAC available onsite; should you wish to bring your own please let me know. Ensure you bring any adaptors that enable you to output from your MAC providing our technicians with DVI, HDMI, or Display Port. If you are at all unclear, please let me know. 

During session breaks, speakers will have the time to go through their presentation with the technical team in the session rooms and will be shown how they can forward slides. For a seamless transition between speakers on the day, we will run all presentations on a central laptop which will be operated by the technical team. Speakers will be able to forward slides using a remote mouse from the stage. We request you bring a back-up copy of your presentation to the conference on a USB memory stick. All speakers will be equipped with a microphone prior to the start of the session they are participating in. 

TECHNICAL REQUIREMENTS: To avoid any potential technical problems on the day, please let us know as soon as possible if you have any particular technical requirements such as internet access on stage, non-standard software, running of movies/audio, or custom fonts. This will ensure we have everything ready for your presentation. All videos should be provided in .mp4 format in highest res possible. Should you have a different format, please check this with me asap. If you use custom fonts for your presentation, those fonts must be provided with your slide deck. 

SLIDES: When preparing your presentation, please bear in mind the time allocated to you which includes 5 minutes for questions at the end of the presentation. Your presentation should begin with the key points, in line with your session description. When preparing your presentation, please do consider the contrast between background color, font color and size (no less than size 24), for optimum clarity. The presentation language is English. It is requested that all speakers have checked their slides at the beginning of the break before their session starts in the session room. Please ensure that you are back in the conference room 20 minutes before your session starts; you will be introduced to the Chair. It is essential that you check into the room even if you are not using slides. 

Speaker presentations will be uploaded onto the app after the event as a PDF file. Should you not wish your presentation to be uploaded please let Maria Chalaire know. 


  • Before the event, the producer will connect you to the panelists to make introductions.
  • Welcome and introduce the panelists in the panel.
  • Introduce the subject and moderate the discussion in the panel.
  • Include questions from the floor.
  • Wrap up with some closing remarks.
  • An information pack with biographies and photos of your panel will be provided before the event.


  • Before the event, the producer will connect you to the moderator and other panelists to make introductions.
  • Discuss with the moderator and other panelists questions to be discussed during the panel.


The cost of flight and accommodation is not included in your pass, please arrange your own travel and accommodation, if necessary. You can make a hotel reservation at a reduced rate here. We recommend you book as soon as possible.


If you need a visa to attend the event, please contact Maria for a personal letter of invitation to assist with your application. Please include the following details and any other requirements from your embassy/governing body:

  1. Full name on Passport:
  2. Job Title & Company:
  3. Passport number:
  4. Passport issue date:
  5. Passport expiry date:
  6. Nationality:
  7. Date of Birth: 

Additional Policies


Informa Tech provides an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality, or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.


Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognizes the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment.  Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavor to utilize environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.


By agreeing to be a speaker, you hereby grant Informa the right to: 

  • Use your name, image, likeness, photographs, biography, company name/logo and other information in connection with identifying you during the event, future AI Summit events, and in the Recordings 
  • Photograph, videotape, film or to otherwise record you while speaking during the event, including the presentation you submitted as presented during the event 
  • A non-exclusive, irrevocable, royalty-free, perpetual, worldwide license to use and reuse, post and broadcast, in part, such recordings on Informa’s websites or any media whether now known or hereafter devised.  


All presentations submitted are publicly shared post-event. Please let us know if you wish to opt out of sharing your presentation by emailing Maria Chalaire at


By registering for this event you acknowledge recordings, video, and photographs are being taken during the event. By you entering this event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicise your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event. 

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