Austin skyline from Palmer Events Center

Speaker Logistics

Welcome, Speakers!

We are delighted to welcome you on-board the conference program for Applied Intelligence Live!, previously The AI Summit & IoT World Austin,, co-located with the Quantum Computing Summit. This page details all the information you need to prepare for the event.

Please ensure you read each section carefully and meet the required deadlines. We look forward to working with you in making this a successful event!



Welcome, Speakers!

Required Information

Please send the below information to Sandra as soon as possible:

  • 100-word Biography – for inclusion on the website and so the Chair can introduce you correctly
  • High-res Headshot photo – for inclusion on the website, in JPG or PNG format
  • Mobile Number – for onsite contact and required for contact tracing
  • Dietary Requirements – if any, please specify.
  • Special Assistance – please inform us if you require any specific assistance at the venue.

   Email to Sandra

Venue & Timings


Austin Convention Center
500 E Cesar Chavez St, Austin, TX 78701

EXPO Opening Time

November 2 (WED) : 8:30am - 6:00pm 

November 3 (THU) : 8:30am - 4:35pm 


  • Please upload your PPT presentation here by Tuesday 18th October.
  • We ask that you rename your PPT presentation before uploading to, Speaker’s Name - Company Name
  • A laptop, data projector, screen and microphone will be provided. Please let us know if you require any other equipment.
  • Presentations should be submitted in English and format are preferred in 16:9 with a minimum font size of 24 so that text is easily legible.
  • Please bear in mind the time allocated which includes 5 minutes for questions.
  • If you would prefer your presentation not to be made available to delegates on the conference website, please let us know.
  • Please ensure that you arrive in the break before your presentation. Please also bring an updated version of your presentation with you on a USB drive as a backup.


  • Before the event, the producer will connect you to the panelists to make introductions.
  • Welcome and introduce the panelists in the panel.
  • Introduce the subject and moderate the discussion in the panel.
  • Include questions from the floor.
  • Wrap up with some closing remarks.
  • An information pack with biographies and photos of your panel will be provided before the event.


  • Before the event, the producer will connect you to the moderator and other panelists to make introductions.
  • Discuss with the moderator and other panelists questions to be discussed during the panel.


The cost of flight and accommodation is not included in your pass, please arrange your own travel and accommodation, if necessary. You can make a hotel reservation at a reduced rate here.

We recommend you book as soon as possible to avoid disappointment.


If you need a visa to attend the event, please contact Sandra for a personal letter of invitation to assist with your application. Please include the following details and any other requirements from your embassy/governing body:

  1. Full name on Passport:
  2. Job Title & Company:
  3. Passport number:
  4. Passport issue date:
  5. Passport expiry date:
  6. Nationality:
  7. Date of Birth: 


Our parent company, Informa, runs 450 branded business-to-business events a year and has put in place a comprehensive range of enhanced standards that make the health and safety of everyone who attends The AI Summit & IoT World Austin a priority.

In the past year, we have safely and successfully run three face-to-face editions of The AI Summit & IoT World with enhanced measures – in London, Silicon Valley, and New York.


We’d love to host your colleagues at the event to ensure you’ve got friendly faces in the audience; you will have received a code for your complimentary All Access tickets via Asrafudin Iswara, along with a custom social card. If you are yet to receive this, please reach out.

Remember, anyone can attend the wider event with a Free Expo Pass - if you are speaking on the Headliners or Quantum Computing Summit stages, these are free-to-access with this pass.

Additional Policies


Informa Tech provides an inclusive and safe event experience for everyone, regardless of gender, age, sexual orientation, disability, physical appearance, body size, race, nationality, or religion. We do not tolerate harassment of participants in any form. We are a diverse community of professionals, and we conduct ourselves professionally. Please be considerate and careful with your words and actions. Exhibitors in the expo hall, evening party hosts and organizers of concurrent activities should be aware they are subject to the code of conduct. Exhibitors and party hosts may not promote sexualized or offensive imagery or activities. Exhibition and party staff should not use sexualized clothing/uniforms/costumes, or otherwise create a sexualized environment. Participants asked to stop any behavior are expected to comply immediately. If a participant or sponsor engages in behavior that violates this code of conduct, Informa Tech staff may take action they deem appropriate, including warning the offender or expulsion from the event with no refund.


Informa Tech is committed to a role of environmental and sustainable leadership in every aspect of our business and recognizes the responsibilities we have to our employees, our customers, our suppliers, the communities we work within and the environment.  
Our contribution to a sustainable and environmentally harmonious society is based upon best practice and covers:
Environment: We use recycled materials for office and event documentation and reduce the use of plastics in all our event collateral
Community: To encourage sustainable development in the wider business we endeavor to utilize environmentally accredited venues and support regional agricultural practice by insisting on using locally grown produce for catering at all our large events.
Relationships: Informa Tech has developed an alliance with the Carbon Neutral Company and as a further example of our customer centricity, we strive to locate our events central to where we feel the majority of attendees originate.


By registering for this event, you acknowledge recordings, video, and photographs are being taken during the event. By you entering this virtual event, you give unqualified consent to: Informa Tech, its agents, licensees to record, use and publicize your voice, actions, likeness, and appearance, in any manner and media, worldwide in perpetuity. If you wish to avoid being recorded, please do not enter this event.